Fullrack is white-label gym management software for independent UK gyms, studios and CrossFit boxes. Class bookings, 1-to-1 personal training, nutrition, payments and waivers, in one app. Your members install it from the browser under your gym’s name, with your logo on their home screen. From £79 a month plus a one-off £199 setup, and never a percentage of what your members pay you.
£0 taken from member payments set up in a day from £79/mo + £199 setup
The tour shows sample data from a demonstration gym, not a real gym’s figures.
Your members shouldn’t have to download someone else’s brand to book your classes.
Fullrack runs under your gym’s name, on your own domain, with your logo, your colours and your class names. Fullrack is not on the icon, not on the login screen and not in the emails your members get. It is your app. We are the people who keep it running.
A member opens your link, taps once, and your logo is on their home screen. No App Store listing to maintain, no download, no review queue. Updates arrive the moment they ship.
When a member screenshots a PR and puts it on Instagram, the screen it came from has your gym on it. That is a small thing that happens every week, and it belongs to you rather than to a software company.
Most gyms arrive from one of two places: a booking tool that takes a percentage of every payment, or a system that was never built for 1-to-1 personal training. If yours can export a CSV, your members move across in an afternoon.
No member re-registers. Nobody is asked to download anything from an app store. There is no week where two systems are both half-right, and no lost booking to apologise for at the front desk.
If your current system cannot export at all, say so on the walkthrough and I will tell you honestly whether it is worth the typing.
Fullrack replaces the separate booking tool, personal training spreadsheet, nutrition app and paper waivers most independent UK gyms, studios and CrossFit boxes run on. Every feature below is on every plan. You are never sold the thing your gym actually needs as an upgrade.
Timetables, repeating schedules, capacity caps, automatic waitlist promotion and coach registers. Membership tiers cap bookings per week or month on their own, so nobody has to police it.
Personal trainers publish their own bookable slots. Members book and pay in the app, by pack or per session, at each trainer’s own rate.
Barcode-scan food diary, coach-set macro targets, and adherence trends your trainers actually see before a check-in. Not a £9.99 app your members pay someone else for.
Plans built from a 260-exercise library with form cues, PR tracking, and five heart-rate training zones worked out from each member’s age.
Every member gets a share link. Leads land in your admin list with the referrer’s name attached, and the referrer is notified the day their friend joins.
Money flows through the gym’s own Stripe account. A full revenue ledger, monthly recurring income at a glance, and overdue members paused automatically.
A digital PAR-Q and waiver on first login, and medical updates flagged straight to the member’s coach. When someone asks for their data, or asks you to delete it, that is one tap each — and every action is written to an activity log. Your gym stays the data controller throughout.
One app with three views: members book and log, personal trainers run their diary and check-ins, and the front desk sees revenue, rotas and referrals.
Two taps to book a class. A food diary that reads a barcode instead of asking them to weigh things. The plan their coach set, on the same screen as the session they just booked.
It installs straight from the browser — no App Store, no download, no eleven-step instruction sheet at the front desk.
install → first booking in under a minute
Publish slots once and they repeat. Requests land in an inbox with a red dot. Sessions get marked paid straight into the ledger, so nobody is reconciling a WhatsApp thread at the end of the month.
Check-ins, food diaries and medical flags for their own members sit in one place — so the conversation starts from what actually happened.
packs & pay-per-session · each trainer’s own rate
Today’s classes and who is on shift, at a glance. Revenue and monthly recurring income without a spreadsheet. Referral leads with the referrer’s name already attached.
Payments matched to members through your own Stripe, overdue accounts paused automatically, and the GDPR tools a member request needs — one tap each.
Stripe-matched payments · automatic overdue pausing
Fullrack costs £79, £139 or £249 a month depending on how many members your gym has, plus a one-off £199 setup. Every plan is the whole product — every feature, every role, unlimited staff accounts, your branding on your own domain. The only thing that changes is how many members you have.
Per gym site. Billed monthly in advance.
The numbers behind Fullrack, in one place. Every one of these is in the terms of service or the data processing addendum — none of it is a marketing figure.
| Percentage of member payments taken | 0%. Members pay your gym through your own Stripe account. |
|---|---|
| Monthly price | £79 up to 50 members · £139 up to 100 · £249 up to 200 · quoted above 200 |
| One-off setup | £199. There are no other one-off costs and no upgrade fees. |
| Contract | Monthly rolling, one month’s notice by email. |
| Notice before any price rise | 60 days, and never mid-term. |
| Features held back for higher plans | None. Staff accounts are unlimited on every plan. |
| Time to go live | One day. |
| Data isolation | Each gym gets its own deployment and its own database — not a shared table filtered by gym ID. |
| How member PINs are stored | PBKDF2, 210,000 iterations, per-user salt. |
| Card data held by Fullrack | None. Card details stay with Stripe. |
| Backups | Daily automated snapshots kept for 14 days, plus one-click full export. |
| Breach notification | Within 48 hours of us becoming aware. |
| Data export | The whole database as one file, any time, no charge, including on the way out. |
| Data kept after you cancel | 30 days, then deleted. |
| Exercise library | 260 exercises with form cues. |
| What we need from you | Your logo, a member CSV, your timetable, your tier prices, and about an hour of your time. Once. |
| Support | Email, replied within one working day. There is no ticket queue, and no support tier to buy. |
| Uptime promise | None, deliberately. We will not publish a percentage we have not measured over long enough to stand behind it. Backups run daily and things that break get fixed. It is written that way in the terms, clause 6, rather than left for you to find later. |
| Third-party requests this website makes | None. No analytics, no font CDN, no tracking pixel. |
| Sub-processors | Netlify (hosting and database), Stripe (your own account), Open Food Facts (barcode lookups), Google (support email). |
| Governing law | England and Wales. |
Common questions about Fullrack’s pricing, contract, setup time, member app and UK GDPR handling.
Fullrack is priced on active member count: £79 per month for up to 50 members, £139 per month for up to 100, and £249 per month for up to 200. Over 200 members is quoted on member count. There is a one-off £199 setup fee. Prices are per gym site. Billing is monthly in advance and monthly rolling.
The 30-second tour on this page is the real app, recorded screen by screen — nothing in it is a mock-up. A demo deployment you can sign into yourself is being set up; until it is, book the 15-minute walkthrough and I will drive the live app for you, no slides.
No. It installs from the browser in one tap and sits on the home screen like any other app. On iPhone, Apple gives websites no way to trigger installation, so those members get the two-step Share → Add to Home Screen prompt instead. Either way, updates roll out instantly — there is no review queue and nothing for members to update.
Never. Members pay you through your own Stripe account — the money goes from them to you and Fullrack is not in the middle of it. You pay one flat monthly fee for the software, and that is the entire commercial relationship.
A day. We brand it with your name and colours, import your member list, wire up your Stripe account and set your class types, membership tiers and cancellation policy with you. That’s the £199 setup fee — it is a real day’s work, not an administration charge.
Yes. Bulk import from a spreadsheet is built in, and it generates every member’s login for you. If what you have now can produce a CSV, we can move it.
Your gym stays the data controller; Fullrack is your processor and signs a data processing agreement saying so. Waivers and PAR-Q health answers are handled as special-category data with their own consent step. Every member’s record can be exported or erased in one tap, and both actions are written to an activity log. Each gym runs on its own deployment with its own database. The data processing addendum sets out exactly what we do and who else touches the data.
It’s monthly rolling — give a month’s notice and that’s the end of it. Your data exports as a single file whenever you like, including on the way out, and there is no charge for asking. Software that has to lock you in is telling you something.
I’m Tom. I wrote Fullrack and I run it. I built it to run a real UK gym, in daily use: the register a coach marks on a Tuesday morning, the waiver that actually gets signed, the food diary somebody actually keeps. Every screen on this page exists because that gym needed it, not because it demonstrated well.
There is no support desk and no ticket queue. Email support and you get me, usually the same day and always within one working day. If something breaks, I am the one fixing it. If you ask for something that would help every gym on Fullrack, I will usually build it.
The other half of that is what happens if I am the wrong choice. Your whole database exports as one file, any time you like, at no charge, including on the way out. Nothing is held back to make leaving harder. Software that has to lock you in is telling you something.
Fifteen minutes, screen shared, your questions. If it isn’t right for your gym I’ll say so — I’d rather that than an onboarding you regret.
or email tom@scarecrowinnovations.com